Policies and Procedures for Federal Aid
A student must be in an admitted/enrolled status as a regular student in a degree program and making
satisfactory academic progress toward a degree, in order to be considered for participation in financial aid
programs (federal and/or private) administered through the College Financial Aid Office. Making
satisfactory academic progress, for these purposes means that a student must maintain a minimum
prescribed cumulative grade point average (GPA) defined by the college catalog, as well as proceed
through the program at a pace leading to completion in a specified time frame. Satisfactory progress is
measured at the end of each academic semester
for the one-year degree program and at the end of each
academic year for the two-year and four-year programs
A student achieving at least the minimum specified below will be considered to be making satisfactory
In the event that a student fails to meet any of the above criteria during the measure for satisfactory
progress, the student will be placed on "financial aid probation" for the immediately following
enrollment (excluding the summer). That is, a student in this category may receive financial aid for the next
of enrollment, but must meet the above stated minimums by the end of that time period
end of this time period (one semester on financial aid probation), the student must meet the
academic progress standards or meet the requirements of the academic plan developed by the institution in
order for the student to qualify for further financial aid.
- Minimum Cumulative GPA of 2.00 in the student’s current academic program as documented on
student’s school transcript.
- Successful completion of a minimum of 67% *of all credits attempted in your course of study.
"Successful completion" is defined as credits finished with grades other than "F," "I," or "W," at
time grades are posted for the term being reviewed and/or when the satisfactory academic
progress review is made.
- Courses where an "I"
is received as the grade on the grade report may remain until the completion
of the next consecutive semester. However, if the grade of “I" is not changed,
an “F” will be
recorded as the permanent grade.
- Credit hours from another institution
are accepted toward the student's educational program
count as both attempted and completed hours.
- The undergraduate degree program time frame cannot exceed 150% of the published length of the
program, which is measured in attempted credit hours, based upon the number of credits offered at
Bethel College for the program. Therefore, the maximum duration of financial aid eligibility for
the program should not exceed 150% of the attempted credit hours at Bethel counted from the
term/period the student originally begins the program.
- Student must be in otherwise good academic standing with the college (as defined by the college’s academic policies). A student placed on academic probation is automatically on financial aid probation.
If a student is found to be ineligible for financial aid because satisfactory progress requirements were not
met, the student may appeal this decision to the Dean of the Students through the school’s financial
representative. Reasons for appeal may include such extenuating circumstances as prolonged illness,
hospitalization, death of an immediate family member, etc. The appeal must be in writing
completed Appeal Form
(located on this webpage with
the link Appeal Form)
and the written response
should indicate the reasons why the minimum requirements were not met and why aid should not be
The Dean of Students (or designee) will review the appeal and determine whether suspending aid is
justified. The student and College Financial Aid Office will be advised, in writing, of the decision.
To reestablish satisfactory progress after being terminated from aid eligibility, a student must improve
his/her academic standing to meet the designated standards.
Students may repeat courses in an attempt to improve their GPA however repeating a course counts
attempts and can not be repeated more than one time. Students wishing to repeat a course must
re-register and pay the standard tuition per credit in effect during the semester in which the course is
When a course is repeated, the last grade points and semester credit hours earned replace the
previous grade points and semester credit hours in computing the GPA. However, all grade entries on the
transcript remain a part of students’ permanent academic record. Courses that have been repeated are
designated as a repeated course on transcripts.
POLICY FOR RE-ADMISSION
A student who has withdrawn from the college or has not enrolled for classes in a full year must apply for
readmission. Such students must submit the application fee, an application, both references, a letter
explaining why he/she wishes to re-enroll,
and official transcripts for any transfer credits earned in the
The student will be re-admitted with the same academic standing held when withdrawing from the college.
All admissions requirements in effect at the time of re-enrollment must be met
All admissions requirements in effect at the time of re-enrollment must be met.
The college reserves the right to make necessary changes without further notice. The regulations, courses,
personnel and costs listed herein are subject to change after date of publication of this catalog through
established procedures. In such cases, the college will attempt to communicate such changes to all students,
faculty, and staff through written means. It is important that students familiarize themselves with the
regulations set forth in the college catalog and assume their proper responsibilities concerning the
Prior to registration for a class, all requirements for admission or re-admission must be completed. Pre-registration is available for returning students
the final weeks
of each semester.
Official registration is
held for all students three weeks prior to the start of each semester, and will end before classes begin. Late
registration is available one week
after classes begin, but a late fee will be charged to all students
registering during this time. All registration dates are posted on the official calendar.
Students will be assigned an academic adviser in their concentration. Students who have not declared a
concentration will be assigned an adviser from one of the departments. The academic adviser will assist the
student in course selection and planning, as well as be available for advice at any time throughout the year.
The student must assume responsibility for fulfilling all degree requirements. It is recommended that all
students meet with their academic adviser prior to registration each semester.
The full-time academic load is
12 credit hours per semester.
For summer enrollment, please note that
being a full-time student is determined by the total number of credit hours that you are
enrolled in over the
entire summer, regardless of whether you enroll in the 15-week session only, the 7.5-week session only, or
Students should be aware that 12 credits per semester will require approximately
for completion of a bachelor’s degree. For a completion time of four years, students will need to take at
per semester and/or attend summer sessions
A student on academic probation may only enroll for a maximum of
12 hours . Students are expected to work with their academic advisers to avoid scheduling problems and deficiencies.
Students are expected and encouraged to attend class regularly. Student may not be allowed to pass a
subject if the total absences including excused and unexcused, exceeds three (3) classes per semester unless
special waiver has been approved. Students should be aware that a failing grade may result upon missing
the fourth class
COURSE ADD/DROP AND WITHDRAW
A student may add or drop
a class until Friday of the 1st
week of each semester without financial penalties.
Class withdrawal forms are available from the Chief Academic Officer. No student is allowed to change a
class without completing the add/drop procedures.
the semester begins
will result in a withdrawal (W) on the student's transcript. Failure to
follow proper procedures when withdrawing from a class may result in automatic failure for that course
WITHDRAWAL FROM COLLEGE
A student must file written notice with the Chief Academic Officer to officially withdraw from college.
Failure to attend classes is not considered an official notice and could result in a grade of "F" for all courses
in progress at the time the student ceases attendance. Withdrawal forms are available from the Chief
Academic Officer. An official "W" is recorded after the student completes all exit interviews and
surrenders the student ID.
Courses that transfer students have taken at previous institutions prior to attending Bethel are counted as
attempted and completed only in the number of hours successfully completed, i.e., they do not show up
the GPA calculation, per the college’s academic policy.
PERIODS OF NON-ENROLLMENT
Periods of non-enrollment in a degree
seeking program have no effect on a student’s satisfactory academic
progress upon reentering for these purposes, except that the maximum five year time limit still applies. Any
exceptions to the time limit due to periods of non-enrollment must be appealed
to the Dean of Students
through the school’s financial aid representative. See "Appeal Procedures" above.
The SAP policies are for financial aid purposes. They are required to ensure that recipients of federal
student aid and other aid administered
by the College Financial Aid Office are meeting qualitative and
quantitative progress toward their degree as required by program regulations and policies. Particular
scholarship, grant, etc., offered might have different individual award eligibility requirements unique to that
If you have been convicted for the possession or sale of illegal drugs: If the offense occurred while you were receiving federal student aid, you will be ineligible for a period of time based on the type and number of convictions. If you have been convicted of a drug-related offense, it is very important that you complete and submit the FAFSA to determine your eligibility.
If you are incarcerated: You have limited eligibility for federal student aid while you’re incarcerated. Generally, you’re eligible only for a Pell Grant and then only if you’re NOT incarcerated in a federal or state penal institution. Check with the financial aid office for further details.
If you are a parent: In order to be eligible for Parent Plus Loans, you must be the biological or adoptive parent or the stepparent as long as the stepparent is married to the student’s parent.